MS+Office+Shortcuts



**Ctrl + Shift + <** : Decreases the selected text's font size to the previous one on the font size list (except in Excel). **Ctrl + ]** : Increases the selected text's font size by 1 point (except in Excel). **Ctrl + [** : Decreases the selected text's font size by 1 point (except in Excel). **Ctrl + Shift + Hyphen** : Inserts a "nonbreaking" hyphen... a hyphen between words that will not allow Word to separate the words with text wrapping. **Ctrl + T** : Formats paragraph with a hanging indent. (Repeat to increase the indent size.) **Ctrl + Shift + T** : Removes paragraph hanging indent formatting. (Repeat to completely remove the indent if indented more than one tab stop.) **Alt + Shift + F1** : Inserts a new worksheet into the current workbook. (Yep - they both work. Pick the one you can remember the easiest!) **Ctrl + Shift +** * : Selects the range of cells the selected cell is in, as defined by empty cells around the data. **Ctrl + F** : Forwards the selected message. **Ctrl + Alt + F** : Forwards the selected message as an attachment. **Ctrl + R** : Replies to the selected message. **Ctrl + Shift + R** : Replies to All for the selected message. **Ctrl + Enter** : Sends an open and addressed message. **Shift + Left Arrow** : Decreases the size of the selected shape(s) horizontally. **Shift + Up Arrow** : Increases the size of the selected shape(s) vertically. **Shift + Down Arrow** : Decreases the size of the selected shape(s) vertically.
 * More General MS Office Shortcuts: **
 * Ctrl + Shift + > ** : Increases the selected text's font size to the next one on the font size list (except in Excel).
 * // Word: //**
 * Ctrl + Shift + Spacebar ** : Inserts a "nonbreaking" space... a space between words that will not allow Word to separate the words with text wrapping.
 * // Excel: //**
 * Shift + F11 ** : Inserts a new worksheet into the current workbook.
 * // Outlook: //**
 * Ctrl + Shift + H ** : Deletes the word to the right of the cursor.
 * // Office 2007 SmartArt: //**
 * Shift + Right Arrow ** : Increases the size of the selected shape(s) horizontally.
 * Ctrl + any of the above combinations : ** Increases or decreases the size of the selected shape(s) in smaller increments.

Office 2010  now have Office 2010 and it's time for me to explore… I just love that part.

What's the first change you noticed?

OK - if you came from a version prior to the 2007 Office Suite then you had the whole "Ribbon shock" that lots of people went through the first time they had to deal with it a few years ago.

For those of you who upgraded from 2007 to 2010 what did you first notice?

I can tell you that the first thing to draw my eye was the **File tab**.

Once upon a time we had the File menu:



Then with Office 2007 we moved to the Office Button to accomplish pretty much the same tasks.



Now we have the File tab… what I'd basically call a cross between the two… with its own improvements beyond what we saw with 2007.



You probably expect the File tab to present options in the Ribbon format - but no, it looks a lot more like a menu of sorts.



As you can see, it gives you choices similar to what you'd expect from a File menu and if you take a few minutes to peruse it you'll find beyond the old basic stuff that a lot of the newer things from Office 2007 are there as well.

Of course, they're not in the same place as before but they are there… it's just a matter of learning to navigate the new setup.

Obviously, we will spend time going through these things as time goes on but for today I'd like to look at the information presented to you in the Info choice on the File tab.

Once Info is chosen you'll find the things that we previously had to "dig" around to find.



The rest of the menu below the Info choice works pretty much the same way - click on a choice and the rest of the screen becomes your options and any other information you may need for that area.
 * <span style="list-style-type: disc; list-style-type: disc; margin-bottom: 0px; margin-bottom: 5px; margin-left: 0px; margin-left: 5px; margin-right: 0px; margin-right: 5px; margin-top: 0px; margin-top: 5px; padding-bottom: 0px; padding-bottom: 10px; padding-left: 0px; padding-left: 10px; padding-right: 0px; padding-right: 10px; padding-top: 0px; padding-top: 10px;"><span style="font-family: Arial,Helvetica,sans-serif;">File properties are on the far right. Click on one to edit it.
 * <span style="list-style-type: disc; list-style-type: disc; margin-bottom: 0px; margin-bottom: 5px; margin-left: 0px; margin-left: 5px; margin-right: 0px; margin-right: 5px; margin-top: 0px; margin-top: 5px; padding-bottom: 0px; padding-bottom: 10px; padding-left: 0px; padding-left: 10px; padding-right: 0px; padding-right: 10px; padding-top: 0px; padding-top: 10px;"><span style="font-family: Arial,Helvetica,sans-serif;">In the middle you can access things like document protection, versions, compatibility and inspection for hidden properties. To find these simply click on the button for whatever category and you'll find that a list will open giving you the options available.

<span style="font-family: Arial,Helvetica,sans-serif;">Take some time to explore. Whether you're coming from Office 2007 or something older this one is at least a bit different so you'll need to take some time to acquaint yourself with the new setup.